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Privacy Policy

Last Revised: April 11, 2024

Extendify Inc. (collectively with its subsidiaries, “Extendify,” “Company,” “we,” “us,” and “our”) respects your privacy and is committed to protecting your privacy through our compliance with this Website Privacy Policy (the “Policy”).  This Policy should be read in conjunction with our Terms of Service, into which this Policy is incorporated by reference. 

This Policy describes:

  • The types of information we collect from you or that you may provide when you visit our website available at: https://www.extendify.com, as well as any websites and blogs directly owned by Extendify (collectively, our “Website”), or when you use our software ( “Software”), or Software as a Service (“Service,” and together with the Software and Website, the “Platforms”).
  • Our practices for collecting, using, maintaining, protecting, and disclosing that information. 

This Policy applies to information we collect on the Platforms or in emails and other electronic messages between you and the Platforms, and information gathered when you interact with our advertising on third-party websites if such advertisements include links to this Policy. 

Please read this Policy carefully to understand our practices regarding your information and how we will treat it.  If you do not agree with our policies and practices, then please do not use our Platforms.  By using our Platforms, you agree to the terms of this Policy.  This Policy may change from time to time (see below, “Changes to this Policy”).  Your continued use of our Platforms after we make changes is deemed to be acceptance of those changes, so please check the Policy periodically for updates. 

What We Collect and How We Collect It

To ensure that we provide you with the best possible experience, we will store, use, and share information about you in accordance with this Policy.  

Information You Provide to Us

Personal Information is any information that can be used to individually identify you from a larger group, such as data including, but not limited to, your:

  • first and last name;
  • email address;
  • telephone number;
  • age;
  • mailing address; 
  • payment information; and
  • comments or messages provided in free text boxes.

You may provide us Personal Information when you:  

  • request information;
  • schedule a demonstration;
  • purchase our services;
  • subscribe to our emails; and
  • register yourself with the Platforms.

The information that you provide in each case will vary.  In some cases, you may provide us with credit card information for purchases.  All credit card information is processed and stored by a trusted third-party PCI-DSS payment processor, such as Stripe.  Additionally, we may ask you to create a username and password that should only be known to you.

Automated Information Collection

In addition to the information that you provide to us, we may also collect information about you during your use of our Platforms.  We collect this information using automated tools that are detailed below.  These tools may collect information about your behavior and your computer system, such as your internet address (IP Address), the pages you have viewed, and the actions you have taken while using the Platforms.  Some of the tools we use to automatically collect information about you may include:

  1. Cookies.  A “cookie” is a small data file transmitted from a website to your device’s hard drive.  Cookies are usually defined in one of two ways, and we may use either (or both) of them:

    (1) session cookies, which do not stay on your device after you close your browser, and

    (2) persistent cookies, which remain on your device until you delete them or they expire.  

We may use the following categories of cookies on our Platforms. To learn more about how we use cookies, as well as other cookies we may use, please visit our Cookie Policy available here. 

  • Strictly Necessary Cookies.  These cookies are essential in order to enable you to move around the Platforms and use their features. Without these cookies, services you have requested, such as maintaining a record of your purchased items (e.g. a shopping cart), cannot be provided.
  • Performance Cookies.  These cookies collect anonymous information on how you use our Platforms to help us understand how you arrive at our Platforms, browse or use our Platforms’ features and highlight areas where we can improve, such as navigation. The data stored by these cookies never shows personal details from which your individual identity can be established.
  • Functionality Cookies.  These cookies remember choices you make such as the country from which you use our Platforms, your preferred language, and your search parameters. This information can then be used to provide you with an experience more appropriate to your selections and to make your use of our Platforms more tailored to your preferences. The information in these cookies may be anonymized.  These cookies cannot track your browsing activity on other websites.
  • Targeting Cookies or Advertising Cookies. These cookies collect information about your browsing habits in order to make advertising more relevant to you and your interests. They are also used to limit the number of times you see an advertisement as well as help measure the effectiveness of an advertising campaign.  The cookies are usually placed by third-party advertising networks.  These cookies remember the websites you visit and that information is shared with other parties such as advertisers. 

Of course, if you do not wish to have cookies on your devices, you may turn them off at any time by modifying your internet browser’s settings.  However, by disabling cookies on your device, you may be prohibited from full use of the Platforms’ features or lose access to some functionality.

  1. Our Service. The Service consists of any software, content, and data hosted on our servers. We may collect usage data about your usage of our Software or Service to enable richer product experiences, and to manage authentication, personalization, and billing related to your account. 
  2. Google Analytics.  The Platforms send aggregated, non-Personal Information to Google Analytics for the purpose of providing us with the ability to conduct technical and statistical analysis on the Platforms’ performances.  For more information on how Google Analytics supports the Platforms and uses information sent from the Platforms, please review Google’s privacy policy available at https://policies.google.com/technologies/partner-sites.
  3. Web Beacons.  A Web Beacon is an electronic image.  Web Beacons can track certain things from your computer and can report activity back to a web server allowing us to understand some of your behavior.  If you choose to receive emails from us, we may use Web Beacons to track your reaction to our emails.  We may also use them to track if you click on the links and at what time and date you do so.  Some of the third-party marketers we engage with may use Web Beacons to track your interaction with online advertising banners on our Platforms.  This information is only collected in aggregate form and will not be linked to your Personal Information.  Please note that any image file on a  webpage can act as a Web Beacon.
  4. Embedded Web Links.  Links provided in our emails and, in some cases, on third-party websites may include tracking technology embedded in the link.  The tracking is accomplished through a redirection system.  The redirection system allows us to understand how the link is being used by email recipients.  Some of these links will enable us to identify that you have personally clicked on the link and this may be attached to the Personal Information that we hold about you.  This data is used to improve our service to you and to help us understand the performance of our marketing campaigns.
  5. Third-party Websites and Services.  We work with a number of service providers of marketing communications technology.  These service providers may use various data collection methods to improve the performance of the marketing campaigns we are contracting them to provide.  The information collected can be gathered on our Platforms and also on the websites where our marketing communications are appearing.  For example, we may collect data where our banner advertisements are displayed on third-party websites. 

AI Tools

When using Extendify AI tools, the data input by you or your organization is governed by OpenAI’s Privacy Policy (https://openai.com/policies/privacy-policy) and Microsoft’s Azure OpenAI Service Privacy Policy (https://learn.microsoft.com/en-us/legal/cognitive-services/openai/data-privacy), as it is processed on their platform.

Your Choices and Selecting Your Privacy Preferences

We want to provide you with relevant information that you have requested.

If we provide subscription-based services, such as email newsletters, we will allow you to make choices about what information you provide at the point of information collection or at any time after you have received a communication from us while you are subscribed.  Transactional or service-oriented messages are usually excluded from such preferences, as such messages are required to respond to your requests or to provide goods and services, and are not intended for the purposes of marketing.

We will not intentionally send you email newsletters and marketing emails unless you consent to receive such marketing information.  After you request to receive these emails, you may opt out of them at any time by selecting the “unsubscribe” link at the bottom of each email.  Please note that by opting out or unsubscribing you may affect other services you have requested we provide to you, in which email communication is a requirement of the service provided. 

Accuracy and Access to Your Personal Information

We strive to maintain and process your information accurately.  We have processes in place to maintain all of our information in accordance with relevant data governance frameworks and legal requirements.  We employ technologies designed to help us maintain information accuracy on input and processing. 

Where we can provide you access to your Personal Information in our possession, we will always ask you for a username and password to help protect your privacy and security.  We recommend that you keep your password safe, that you change it periodically, and that you do not disclose it to any other person or allow any other person to use it.  

To view and change the Personal Information that you have provided to us, you can log in to your account and follow the instructions on that webpage, or contact us directly for assistance.

Information of Minors

We do not intentionally seek to gather information from individuals under the age of eighteen (18).  We do not target the Platforms to minors, and would not expect them to be engaging with our Platforms or services.  We encourage parents and guardians to provide adequate protection measures to prevent minors from providing information unwillingly on the internet.  If we are aware of any Personal Information that we have collected about minors, we will take steps to securely remove it from our systems. 

How We Use Your Information

The information we gather and that you provide is collected to provide you information and the services you request, in addition to various other purposes, including, but not limited to: 

  • Assisting you with items such as personalized experiences, facilitation of product usage, and enforcement of the Terms of Use.   
  • Preventing malicious activity and providing you with a secure experience.  
  • Providing service and support for services you request.
  • Providing marketing communications that are effective and optimized for you. 
  • Keeping you up-to-date with the latest benefits available from us.
  • Preventing unwanted messages or content.
  • Measuring the performance of our marketing programs. 
  • Contacting you about services and offers that are relevant to you. 

How We Share Your Information

We do not sell or lease your information to any third party.  We may disclose your Personal Information to our trusted third-party business partners in accordance with this Policy. We work with a number of partners that help us process your requests, deliver customer service and support, send email marketing communications, and provide experiences that you have come to expect from us.  We will share your Personal Information with these third parties in order to fulfill the service that they provide to us.  These third-party partners are under contract to keep your Personal Information secure and not to use it for any reason other than to fulfill the service we have requested from them.

Except as described in this Policy, we will not share your information with third parties without your notice and consent, unless it is under one of the following circumstances:  

  • Responding to duly authorized information requests from law enforcement or other governmental authorities.
  • Complying with any law, regulation, subpoena, or court order.
  • Investigating and helping prevent security threats, fraud, or other malicious activity.
  • Enforcing or protecting the rights and properties of Extendify or its subsidiaries. 
  • Protecting the rights or personal safety of Extendify’s employees. 

There are circumstances where Extendify may decide to buy, sell, or reorganize its business in selected countries.  Under these circumstances, it may be necessary to share or receive Personal Information with prospective or actual partners or affiliates. In such circumstances, Extendify will ensure your information is used in accordance with this Policy. 

Third-party Websites 

This Policy does not apply to websites or other domains that are maintained or operated by third parties or our affiliates.  Our Platforms may link to third-party websites and services, such as Facebook and Twitter, but these links are not endorsements of these sites, and this Policy does not extend to them.  Because this Policy is not enforced on these third-party websites, we encourage you to read any posted privacy policy of the third-party website before using the service or site and providing any information.  

Your Consumer Rights

Pursuant to California Civil Code Section § 1798.83, we will not disclose or share your Personal Information with third parties for the purposes of third-party marketing to you without your prior consent. 

Other than as disclosed in this Policy, the Platforms do not track users over time and across third-party websites to provide targeted advertising.  Therefore, the Platforms do not operate any differently when they receives Do Not Track (“DNT”) signals from your internet web browser. 

Some state laws in the United States provide consumers with additional rights with respect to their personal information (also known as “personal data”), as those terms are defined under those applicable state laws. Such state laws may include, but are not limited to, the California Consumer Privacy Act of 2018 (the “CCPA”) as amended by the California Privacy Rights Act, the Colorado Privacy Act (“CPA”) and the Virginia Consumer Data Protection Act (“VCDPA”).  Any personal information we collect is collected for the commercial purpose of effectively providing our services to you, as well as enabling you to learn more about, and benefit from, our services. If you reside in a state that provides additional rights with respect to your personal information, you may exercise each of your rights as identified below, subject to our verification of your identity.

  1. Access.  You have the right to request that we disclose certain information to you about our collection, use and disclosure of your Personal Information over the past twelve (12) months. Any disclosures we provide will only cover the 12-month period preceding the receipt of your request. The response we provide will also explain the reasons we cannot comply with a request, if applicable.
  2. Correction.  You can correct what personal data our Website database currently contains by accessing your account directly, or by contacting us to request that we correct or rectify any personal data that you have provided to us.
  3. Limit Use and Disclosure of Sensitive Personal Information. If we collect any sensitive personal information, you have the right to request that we limit the use of the sensitive personal information to that use which is necessary to perform the services or provide the goods reasonably expected by an average consumer who requests those goods or services.
  4. Portability.  Upon request and when possible, we can provide you with copies of your Personal Information.  When such a request cannot be honored, we will advise you accordingly.  You can then choose to exercise any other rights under this Policy
  5. Deletion.  You have the right to request that we delete any of your Personal Information, subject to certain exceptions. Once we receive and confirm your verifiable consumer request, we will delete (and direct our service providers to delete) your Personal Information from our records, unless an exception applies.  Where applicable, we will ensure such changes are shared with trusted third parties.
  6. Opt-out of Processing. You have the right to request that we do not sell your Personal Information, use your Personal Information for Targeted Advertising, or use your Personal Information for profiling. Where applicable, we will ensure such changes are shared with trusted third parties.
  7. Non-Discrimination. If a data subject exercises his or her rights under applicable state law, including but not limited to the CCPA, CPA, and VCDPA, we shall not discriminate against that data subject by denying our goods or services, charging different prices or rates to similarly situated consumers, providing a different level or quality of our goods or services, or taking any other adverse action.
  8. Exercising your rights. If you are a data subject that has rights under applicable state law, including but not limited to the CCPA, CPA, and VCDPA, who chooses to exercise the rights listed above, you can submit a request via email at privacy@extendify.com.

Only you, or someone legally authorized to act on your behalf, may make a request related to your Personal Information.  If an authorized agent makes a request on your behalf, we may require proof that you gave the agent permission to submit the request.   

Responding to Your Request. Upon receiving your request, we will confirm receipt of your request by sending you an email confirming receipt. To help protect your privacy and maintain security, we may take steps to verify your identity before granting you access to the Personal Information. In some instances, such as a request to delete personal information, we may first separately confirm that you would like for us to in fact delete your personal information before acting on your request.

We will respond to your request within forty-five (45) days. If we require more time, we will inform you of the reason and extension period in writing.

In some cases our ability to uphold these rights for you may depend upon our obligations to process Personal Information for security, safety, fraud prevention reasons, compliance with regulatory or legal requirements, or because processing is necessary to deliver the services you have requested. Where this is the case, we will inform you of specific details in response to your request.

Platforms’ Use in Other Jurisdictions

We do not warrant or represent this Policy or the Platforms’ use of your Personal Information complies with the laws of any particular jurisdiction.  Furthermore, to provide you with our services, we may store, process, and transmit information in the United States and other locations around the world, including countries that may not have the same privacy and security laws as yours.  Regardless of the country in which such information is stored, we will process your Personal Information in accordance with this Policy.  

Platforms’ Use in the European Union (“EU”)

Under the General Data Protection Regulation (Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016, or “GDPR”), individuals in the EU are afforded specific rights with respect to their Personal Information, or “personal data” as defined under the GDPR.  For the purposes of this Policy, Extendify operates as a data controller.  Any personal data we collect from you is processed in the United States and under the terms of this Policy.  

Any personal data we collect from you is processed in the legitimate interest of our business and providing our services to you as the lawful means of such processing.  You may always withdraw your consent to our use of your personal data as described below.  We will only retain your personal data for the time necessary to provide you with the information and services to which you have consented to comply with the law and in accordance with your rights below. 

The Data Controllers are:

NAME:  Extendify Inc.

ADDRESS:  8584 Washington St #2080, Chagrin Falls, OH 44023-5369

EMAIL ADDRESS:  privacy@extendify.com

You can exercise any of the following rights, subject to verification of your identity, by notifying us as described below: 

  • Access. You may email us at privacy@extendify.com to request a copy of the personal data our Platforms’ databases currently contain. 
  • Automated Processing and Decision-Making.  You may email us at privacy@extendify.com to request that we stop using your personal data for automated processing, such as profiling.  In your email, please explain how you wish us to restrict automated processing of your personal data.  When such restrictions are not possible, we will advise you accordingly.  You can then choose to exercise any other rights under this Policy, to include withdrawing your consent to the processing of your personal data.
  • Correction or Rectification. You can correct what personal data our Platforms’ databases currently contain by accessing your account directly, or by emailing us at privacy@extendify.com to request that we correct or rectify any personal data that you have provided to us.  We may not accommodate a request to change information if we believe the change would violate any law or legal requirement or cause information to be incorrect.  Where applicable, we will ensure such changes are shared with trusted third parties. 
  • Restrict Processing. When applicable, you may restrict the processing of your personal data by submitting a request via email to privacy@extendify.com.  In your email, please explain how you wish us to restrict processing of your personal data.  When such restrictions are not possible, we will advise you accordingly.  You can then choose to exercise any other rights under this Policy, to include withdrawing your consent to the processing of your personal data. Where applicable, we will ensure such changes are shared with trusted third parties. 
  • Object to Processing. When applicable, you have the right to object to the processing of your personal data by submitting a request via email to privacy@extendify.com.  When such objections are not possible, we will advise you accordingly.  You can then choose to exercise any other rights under this Policy, to include withdrawing your consent to the processing of your personal data. Where applicable, we will ensure such changes are shared with trusted third parties.  
  • Portability. Upon request and when possible, we can provide you with copies of your personal data.  You may submit a request via email to privacy@extendify.com.  When such a request cannot be honored, we will advise you accordingly.  You can then choose to exercise any other rights under this Policy, to include withdrawing your consent.  Where applicable, we will ensure such changes are shared with any trusted third parties.
      
  • Withdraw Consent. At any time, you may withdraw your consent to our processing of your personal data through the Platforms by notifying us via email at privacy@extendify.com.  Using the same email address associated with your Platforms’ account, simply type the words “WITHDRAW CONSENT” in the subject line of your email.  Upon receipt of such a withdrawal of consent, we will confirm receipt and proceed to stop processing your personal data.  Where applicable, we will ensure such changes are shared with trusted third parties. 
  • Erasure. If you should wish to cease use of our Platforms and have your personal data deleted from our Platforms, then you may submit a request by emailing us at privacy@extendify.com.  Upon receipt of such a request for erasure, we will confirm receipt and will confirm once your personal data has been deleted.  Where applicable, we will ensure such changes are shared with trusted third parties. 
  • Submit Complaints or Questions. If you wish to raise a complaint on how we have handled your personal data, you can contact us as described below.  If you reside in a European Union member state, you may also lodge a complaint with the supervisory authority in your country.

We have agreements with a handful of data processors that process your personal data in different ways.  The agreements provide assurance that personal data is handled both to best privacy practices and in accordance with our instructions.  Examples of such data processors include:

  • Cloudflare:  We use this service for website security and performance services.  A copy of Cloudflare’s privacy policy can be found here, and a copy of Cloudflare’s data processing agreement is available here.
  • Stripe:  We use Stripe’s services for processing card payments.  Stripe’s general policy on data transfers is available here.
  • Digital Ocean:  Digital Ocean is a supplier we use for technical resources.  A copy of our GDPR data processing agreement is available here.

Changes to this Policy

If we make any changes to this Policy, a revised Policy will be posted on this webpage and the date of the change will be reported in the “Last Revised” block above. You can get to this page from any of our webpages by clicking on the “Privacy Policy” link (usually at the bottom of the screen).

Safeguarding the Information We Collect

We use reasonable technical, administrative, and physical safeguards in order to protect your Personal Information against accidental loss and from unauthorized access, use, alteration, and disclosure.  However, we can never promise 100% security.  You have a responsibility, as well, to safeguard your information through the proper use and security of any online credentials used to access your Personal Information, such as a username and password.  If you believe your credentials have been compromised, please change your password. Please also notify us of any unauthorized use.      

How to Contact Us

We value your opinions and welcome your feedback.  To contact us about this Policy or your Personal Information, please contact us at privacy@extendify.com.